Skip to main content

Task Management

Vigilare provides full-featured task management with instant sync to Apple Reminders. Add, edit, complete, and delete tasks without ever leaving your workflow.

Adding New Reminders​

Create tasks quickly without interrupting your work.

Quick Add Bar​

The fastest way to add a reminder.

Location: Bottom of the Vigilare window

How to Use:

  1. Click in the text field (or press Tab to focus)
  2. Type your task
  3. Press Enter to create

Features:

  • Adds to currently selected list
  • Tasks sync to Apple Reminders instantly
  • New task appears at top of incomplete tasks
  • Field clears automatically for next task

Keyboard Shortcut​

Add New Task: Focus is automatic when window is active, just start typing in the add bar.

Editing Reminders​

Modify task details without switching to Apple Reminders.

Quick Edit​

How to Access:

  • Double-click any reminder in the list
  • Or select a reminder and press Enter
  • Or right-click and select Edit

Edit Window Opens:

  • Title field with current text
  • Markdown editor for notes and checklists
  • Date picker for due dates
  • Priority selector
  • List assignment
  • Comment sidebar

What You Can Edit​

Task Title:

  • Main task description
  • Rename or clarify tasks

Notes & Checklists:

  • Detailed task information
  • Create sub-items using Markdown checklists
  • Rich formatting (Bold, Italic, Code)
  • See Editor Guide for full features

Due Date:

  • Set or change due date
  • Remove due date
  • Use date picker interface

Priority:

  • None, Low, Medium, High
  • Visual indicators in list view

List Assignment:

  • Move task to different list
  • Dropdown shows all available lists

Saving Changes​

Three Ways to Save:

  1. Click "Save" button
  2. Press ⌘S (keyboard shortcut)
  3. Changes auto-save periodically

Completing Tasks​

Mark tasks as done with instant feedback.

Toggle Completion​

Click Checkbox:

  • Click the circle checkbox next to any task
  • Task marked as complete immediately
  • Syncs to Apple Reminders
  • Task moves to bottom of list (completed section)

Keyboard Shortcut:

  • Select a task (click it)
  • Press Space to toggle completion
  • Works on both incomplete and completed tasks

Deleting Reminders​

Remove tasks permanently with confirmation.

How to Delete​

Context Menu:

  1. Right-click on any reminder
  2. Select "Delete"
  3. Confirm deletion in dialog

Confirmation Dialog:

  • Prevents accidental deletion
  • "Are you sure you want to delete this reminder?"
  • Delete or Cancel buttons

Checklists (Subtasks)​

Break down complex tasks using Markdown checklists.

Vigilare handles sub-items as Markdown Checklists within the task notes. This ensures compatibility with any Markdown-aware editor while keeping your main task list clean.

How to Create:

  1. Open the Edit Window (Double-click task)
  2. In the editor, type - [ ] followed by your item
  3. Or use the checklist button in the toolbar

Example:

- [ ] Design UI mockups
- [ ] Implement backend API
- [x] Write frontend components

Note: These checklists are stored in the notes field of Apple Reminders. They do not appear as nested "Subtasks" in the native Apple Reminders app's hierarchical view, but as a checklist within the note.

Quick Date Management​

Reschedule tasks without opening full edit view.

Quick Date Picker​

How to Access:

  1. Click the calendar icon or date text on a reminder
  2. Date picker opens

Quick Options:

  • Today
  • Tomorrow
  • Next Week
  • Remove Due Date
  • Custom Date (calendar picker)

Instant Update:

  • Click any option
  • Date updates immediately
  • Syncs to Apple Reminders

Search and Filter​

Find tasks quickly across all reminders.

Search Functionality​

Search Bar:

  • Located at top of window
  • Magnifying glass icon
  • Type to search instantly

What Gets Searched:

  • Task titles
  • Task notes (partial)
  • Real-time filtering

Search Behavior:

  • Results update as you type
  • Highlights matches
  • Searches across current list selection
  • Clear with X button

Completion Tracking​

Visual feedback for task progress.

Task States​

Incomplete Tasks:

  • Empty circle checkbox
  • Normal text color
  • Sorted by due date, then creation
  • Main section of list

Completed Tasks:

  • Filled checkbox with checkmark
  • Strikethrough text
  • Grayed out appearance
  • Bottom section of list

Overdue Tasks:

  • Due date in red
  • Higher visual priority
  • Sorted to top of incomplete section

Progress Indicators​

List Level:

  • Task count shows incomplete count
  • "(5)" means 5 incomplete tasks
  • Completed tasks not counted

Sync Behavior​

Understanding how changes sync to Apple Reminders.

Real-Time Sync​

Instant Actions:

  • Task creation → appears in Reminders immediately
  • Task completion → marked done in Reminders
  • Task deletion → removed from Reminders
  • Edits → updated in Reminders

Offline Capability:

  • All operations function without internet
  • Changes stored locally
  • Sync when connection restored

Conflict Resolution​

Same Task Edited:

  • Most recent change wins
  • Applies to both Vigilare and Reminders edits
  • No manual resolution needed

Common Workflows​

The Quick Capture​

Interrupt arrives:
1. Focus Vigilare window (always visible)
2. Type task in quick add
3. Press Enter
4. Back to work in 5 seconds

The Daily Review​

Morning routine:
1. Scan incomplete tasks
2. Check overdue items
3. Reschedule using date picker
4. Complete yesterday's finished work
5. Add today's new tasks